We are looking forward to welcoming our new Year 7 students to Carlton le Willows Academy.
Below you can find the answers to some frequently asked questions and download an Induction pack, designed to give you information about life at the Academy.
You can also take a look at our virtual tour of the school.
When will my child find out their tutor group?
You will receive a letter during the summer term telling you about form group allocation.
Take a look at the Year 7 Tutor Team page to meet them.
Will my child be with their friends?
It is difficult to group all students in their friendship groups. Advice regarding individual students is taken from Year 6 teachers at their current school during discussions in the summer term. It is not possible to take requests from parents regarding friendship groups, as from experience, these groups can be transient. Friends will have many opportunities to meet up in social times and students will benefit from making new associations in their new school environment, Please support us by discussing with your child the benefits of being placed with students from other schools and the chance to make new friends.
Will my child have a new form tutor every year?
Form tutors normally remain unchanged each year.
How often does my child see their form tutor in a day?
Students see their form tutor once a day at form time for around 15 minutes. Students can go and see their form tutor independently at break or lunchtime if needed.
How do I contact my child's form tutor?
You can email your child's form tutor about pastoral issues. Details are on the Staff Team page of this website. (Tutors will respond as soon as they have the opportunity, based on their teaching timetable). You can also write a note in your child's school planner. For subject specific queries you should email the subject teacher.
What is the House system?
The Academy has four houses: Ash, Birch, Cedar and Oak, each with a House Leader. Each house competes against other houses throughout the year in a variety of competitions to decide who is the House Champion.
All students are allocated a house on entry to the school and remain in this house until they leave. We aim to keep brothers and sisters in the same house.
Students are identified as being in a particular house by the colour of the stripe on their tie. Oak are red, Birch are silver, Ash are green and Cedar are purple.
Where can I buy school uniform?
Uniform standards at Carlton le Willows are very high. Students are asked to be in full uniform every day.
Click here to see the full uniform list and requirements for PE kit.
Uniform and PE kit can be bought from two uniform stockists:
Just-School Wear Ltd, High Street, Arnold www.just-schoolwear.co.uk
Schoolwear Solutions, 116-118 Bramcote Avenue, Chilwell. www.schoolwearsolutions.com
Both stores take online orders. Check their websites for opening times.
School ties are usually bought direct from the Academy using our ParentMail system.
When buying the tie you will need to know which House you belong to. Ash ties have green stripes, Oak has red, Cedar has purple and Birch has silver stripes.
Read our Uniform policy here.
What if my child is not in full school uniform?
You should contact your child's Student Adviser or send a note explaining what the issue is and when it will be rectified.
Does my child need to bring money to school every day?
No. Your child will only need money if they are going to top up their lunch account as we operate a cashless system in school via ParentMail.
Students will be registered for ParentMail (the cashless school meals system) during their first week in September and parents will receive an invite to register for ParentMail during the summer holidays.
What support is there for students?
There is a team of Student Support Advisers who work to ensure everyone is happy in school. There are two Student Support offices, one at East next to the House Leader’s office and one at West near the English department. In September 2021 the Student Support Adviser for Year 7 is Miss Banister. She will be based at East.
I have support from an adult in class. Will I get this help?
There aren't support staff in all lessons like in primary school but some students will have an extra adult with them. We use a pupil profile to help the teacher understand what you find difficult. Your primary school will usually share information about the support you need.
My child is unhappy or worried about school. Who should I speak to?
You can speak to your child's tutor, student adviser or head of year Mr Walker via telephone or email.
What if my child feels unwell?
They should speak to the student advisers. They will contact parents/carers if necessary.
My child needs to take medication. What should they do?
Student support and the health care adviser will hold medication and are trained to administer it. Students will be able to leave a lesson to get their medication if there is a set time it has to be taken.
What happens if my child is late for school?
They should get a late slip from the Attendance team in the Attendance office East. If necessary we will call home.
Punctuality is extremely important and we expect our students to aim for 100% punctuality. Students who are more than five minutes late for a lesson will receive a C4 lateness detention.
Are mobile phones allowed in school?
All mobile phones must be switched off and not seen during the school day. Mobile phones are brought into school at the students’ own risk and the school does not accept responsibility if they are lost or damaged.
Read our mobile phone policy here.
How do I contact my child during the school day?
If you need to contact your child you should speak to their student adviser. They will speak to your child or arrange for them to call you from the student adviser's office.
What do I do if my child is absent?
If your child is too unwell to attend school you should ring 0115 9565008 ext 259 before 8.30am, giving their name, tutor group and reason for absence. Or you could email these details to the Attendance team email@example.com or firstname.lastname@example.org
If your child is absent and we have not heard anything from you, we will contact you.
See full details of the Academy attendance policy here
We ask that wherever possible, medical or dental appointments should be made out of school hours. If the appointment can only be arranged in the school day, you should contact the attendance team by email or send your child with a letter.
Where will my child have lunch?
We operate a cashless cafeteria system where students can choose a variety of hot and cold dishes. In the main dining hall at West students can buy the meal of the day, or hot and cold snacks. A sandwich bar operates at East site at break.
There are facilities at East and West for students wanting to eat a packed lunch.
Students pay for food using the cashless ParentMail system. You will be invited to register for this in the summer holidays. Once registered you can top up your child's account.
If you think you may be entitled to claim free school dinners for your child, you should apply at https://www.nottinghamshire.gov.uk/education/school-meals/free-school-meals-and-milk
When are parents' evenings?
There are two parents’ evenings in Year 7. The first takes place in the autumn term and the second in the summer term.
For 2021-22, Academy parents' evenings will take place virtually. Details of how to book an appointment and access the evenings will be sent nearer the time.
You will also get three reports, one each term, about your child's progress.
Will my child get homework?
Yes, home study is set regularly according to your child's timetable. They are expected to record all work set very carefully on the correct page in their planner.
In Year 7 we would expect students to receive:
Fortnightly home study tasks – English, Maths, Science and Languages
Two home study tasks each half term in History, Geography and DT
One home study task each half term in Drama, Music, RP and Computer Science
Two home study tasks in autumn term only, in Art
What if my child needs to self isolate?
If your child needs to work from home lessons will be accessed remotely using Microsoft Teams. More details can be found by clicking the Remote Learning tab at the top of this website.
How will school keep me updated?
We communicate with parents directly using Bromcom. You will be registered for electronic communications using the details given to us prior to your child starting at the Academy. If these details change please let us know so we can update our records.
We also encourage parents to download the My Child At School app. This will give you access to your child's attendance and behaviour record and school reports. You will be sent log in details.
Can my child cycle to school?
Yes. We ask that all students wear helmets and cycle responsibly. Please support us by discussing the importance of road safety with your child. We have bicycle racks on site.
Can I bring my child to school?
Parents dropping off students by car should use the bus bay on Burton Road, not the Wood Lane entrance.
The Wood Lane gates are closed to vehicles between 8.15am and 8.45am and between 2.45pm and 3.15pm.
What if my child needs to catch the bus?
There are convenient public transport service to Carlton le Willows.
Latest travel information can be found on www.nctx.co.uk
Mapperley (Plains Road to Westdale Lane)
No 25 (to bottom of Westdale Lane)
No 26A (to Burton Road)
How do we find out about extra-curricular activities?
There are a range of extra-curricular activities taking part during the school year. Your child will be told about them in tutor time or you can look at the school website.
When are the school holidays?
Holiday dates can be found on the Term dates page of this website.
Please note that the Academy operates a one week only October half term holiday.
Are there lockers?
There are a limited number of lockers in school which are allocated on a first come first served basis.
Unfortunately, lockers are not available from September 2020 due to the need to maintain a safe environment during the Covid-19 pandemic.