We are looking forward to welcoming our new Year 7 students to Carlton le Willows Academy.
Below you can find the answers to some frequently asked questions and download an Induction pack, designed to give you information about life at the Academy.
When will my child find out their tutor group?
You will receive a letter and information pack during the summer term telling you about form group allocation.
Will my child be with their friends?
It is difficult to group all students in their friendship groups. Advice regarding individual students is taken from Year 6 teachers at their current school during discussions in the summer term. It is not possible to take requests from parents regarding friendship groups, as from experience, these groups can be transient. Friends will have many opportunities to meet up in social times and students will benefit from making new associations in their new school environment, Please support us by discussing with your child the benefits of being placed with students from other schools and the chance to make new friends.
What are vertical tutor groups?
These are tutor groups which contains students from all year groups (7-11).
For September 2020 we have year group form groups to ensure we maintain year group bubbles.
Will my child have a new form tutor every year?
Form tutors normally remain unchanged each year.
How often does my child see their form tutor in a day?
Students see their form tutor once a day at form time for around 15 minutes. Students can go and see their form tutor independently at break or lunchtime if needed.
How do I contact my child's form tutor?
You can email your child's form tutor about pastoral issues. Details are on the Staff Team page of this website. (Tutors will respond as soon as they have the opportunity, based on their teaching timetable). You can also write a note in your child's school planner. For subject specific queries you should email the subject teacher.
What is the House system?
The Academy has four houses: Ash, Birch, Cedar and Oak, each with 14 tutor groups (around 360 students). Each house competes against other houses throughout the year in a variety of competitions to decide who is the House Champion.
Where can I buy school uniform?
Uniform standards at Carlton le Willows are very high. Students are asked to be in full uniform every day.
Click here to see the full uniform list and requirements for PE kit.
Uniform and PE kit can be bought from two uniform stockists:
Just-School Wear Ltd, High Street, Arnold www.just-schoolwear.co.uk
Schoolwear Solutions, 116-118 Bramcote Avenue, Chilwell. www.schoolwearsolutions.com
Both stores take online orders.
School ties are usually bought direct from the Academy but can also be bought direct from our tie supplier at:
When buying the tie you will need to know which House you belong to. Ash ties have green stripes, Oak has red, Cedar has purple and Birch has silver stripes.
Read our Uniform policy here.
IMPORTANT NOTICE: Due to the Covid-19 pandemic Just-Schoolwear in Arnold will only be selling uniform online at www.just-schoolwear.co.uk. Their shops will only be open for online collections using the free Click & Collect service.
Download the full message from Just-Schoolwear below.
Uniform stockist Schoolwear Solutions will be open by appointment only.
More details about how to book an appointment online and their click and collect service are available on the website www.schoolwearsolutions.com . A letter from Schoolwear Solutions is available to download below.
What if my child is not in full school uniform?
You should contact your child's Student Adviser or send a note explaining what the issue is and when it will be rectified.
Does my child need to bring money to school every day?
No. Your child will only need money if they are going to top up their lunch account as we operate a cashless system in school via Parentmail.
Students will be registered for Parentmail (the cashless school meals system) during their first week in September and parents will receive an invite to register for Parentmail during the summer holidays.
What support is there for students?
There is a team of Student Support Advisers who work to ensure everyone is happy in school. There are two Student Support offices, one at East next to the House Leader’s office and one at West near the English department. Due to Covid-19 and the need to maintain year group bubbles, from September 2020 there will be a Student Support Adviser dedicated to each year group.
I have support from an adult in class. Will I get this help?
There aren't support staff in all lessons like in primary school but some students will have an extra adult with them. We use a pupil profile to help the teacher understand what you find difficult. Your primary school will usually share information about the support you need.
My child is unhappy or worried about school. Who should I speak to?
You can speak to your child's tutor, student adviser or house leader via telephone or email.
What if my child feels unwell?
They should speak to the student advisers. They will contact parents/carers if necessary.
My child needs to take medication. What should they do?
Student support and the health care adviser will hold medication and are trained to administer it. Students will be able to leave a lesson to get their medication if there is a set time it has to be taken.
What happens if my child is late for school?
They should get a late slip from the Attendance team in the Attendance office East. If necessary we will call home.
Are mobile phones allowed in school?
All mobile phones must be switched off and not seen during the school day. Mobile phones are brought into school at the students’ own risk and the school does not accept responsibility if they are lost or damaged.
Read our mobile phone policy here.
How do I contact my child during the school day?
If you need to contact your child you should speak to their student adviser. They will speak to your child or arrange for them to call you from the student adviser's office.
What do I do if my child is absent?
If your child is too unwell to attend school you should ring 0115 9565008 ext 259 before 8.30am, giving their name, tutor group and reason for absence. Or you could email these details to the Attendance team email@example.com or firstname.lastname@example.org
When are parents' evenings?
There are two parents’ evenings in Year 7. The first is with your child’s tutor and this takes place in the autumn term. Your child’s tutor will discuss with you how well your child is settling in.
The second parents’ evening takes place later in the year and is with your child’s subject teachers.
Due to the ongoing Covid-19 pandemic, Academy parents' evenings will take place virtually from September 2020.
Can my child cycle to school?
Yes. We ask that all students wear helmets and cycle responsibly. Please support us by discussing the importance of road safety with your child. We have bicycle racks on site.
How do we find out about extra-curricular activities?
There are a range of extra-curricular activities taking part during the school year. Your child will be told about them in tutor time or you can look at the school website.
Are there lockers?
There are a limited number of lockers in school which are allocated on a first come first served basis.
Unfortunately, lockers are not available from September 2020 due to the need to maintain a safe environment during the Covid-19 pandemic.