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Carlton le Willows Academy

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School information

Check here for information about Carlton le Willows Academy, such as letters to parent/carers, uniform, term dates, how to report a child absent and much more.

Covid-19 FAQs

Updated: March 2021. Carlton le Willows Academy has welcomed students in all year groups back to the Academy.

* Students, parents/carers or staff members displaying symptoms of coronavirus must not enter the school.

The Academy is not open to visitors unless by prior arrangement.

Lateral Flow Tests - HOME TESTING 

Following three supervised tests on site at school, students will now be moving to twice weekly testing at home.

The Government say that up to 1 in 3 people who have Covid 19 have no symptoms and could be spreading  it without knowing. Getting into a regular habit of testing twice a week will help stop the virus spreading, keeping your family and friends safer.

Testing is voluntary. It is NOT a substitute for other social distancing measures, which remain in place in school. 

How will my child get their tests? 

We will be providing the home test kits in tutor time to those who have previously consented to on site testing.

Each box will contain three tests and an instruction booklet.

If your child is self isolating when the tests are given out, a family member who is not self isolating can arrange to collect the test kits from school. Please contact to arrange a convenient time.

What if my child is self-isolating? 

If your child takes a lateral flow test while self isolating, a negative test result does not mean they can return to school early. Any student deemed a close contact must self isolate for 10 days as per Government guidance.

See the Household self isolation timeline below for more details on self isolation.

Can my child test at home if we did not consent to on-site testing? 

Yes, all students can access home test kits. Please email to ask for a kit.

When does my child take the test? 

Your child should test themselves on a Sunday and Wednesday evening, ideally before 7.30pm.

Your child should continue testing twice a week at home, throughout the Easter holidays.

What if I forget to take the test?

If you forget to take the test on a Sunday or Wednesday evening don't worry. Just do it as soon as possible after you remember. Don't forget to register your results using the school link.

Reporting results 

It is really important that test results are reported online straight away, even if they are negative or void.

You should notify school about the test result by following the school results reporting link.

You should also report all results via

What if my child tests positive? 

If your child tests positive you must notify school using the school results reporting link.

You must also notify school attendance on or by ringing 0115 9565008 ext 259.

You also need to report the result via

If your child tests positive they need to get a confirmatory PCR test.

Your child, your household and support bubbles should also self isolate immediately for 10 days in line with NHS Test and Trace guidance.

Can the whole family use home test kits?

Regular rapid testing is now also available for parents, their households and support or childcare bubbles. The government is now encouraging all families to participate in twice weekly testing to help stop the spread. 

You should not use students tests and extra kits are not available from school for families.

Parents and other adults in the household can access tests by:

  • Ordering tests online   
  • Getting an assisted test at work, if it is available
  • Attending a test site to get tested (where you will be able to see how to take the test) or pick up tests to do at home.

To find out more on school household testing visit: Households and bubbles of pupils, students and staff of schools and colleges: get rapid lateral flow tests - GOV.UK (

Lateral Flow Testing

(Updated 01.03.21)

The Government has asked schools to test students on their return from w/c 8 March. This will be done on-site and consist of three tests (at no less than three day intervals). These will be the quicker COVID‑19 tests known as ‘lateral flow devices’.

We are currently gathering parental consent for these tests. The tests are not compulsory but we do need parents/carers to complete a form stating whether they give consent or not.

Testing is NOT a substitute for other social distancing measures, which remain in place in school. 

How the tests work

Students will self administer the test,  supervised by trained staff and volunteers. The lateral flow tests are quick and easy to undertake, using a swab of the nose and throat. Results (which take around half an hour from testing) will be shared directly with the individual participant. The school will inform the student of a positive test result. Where participants are under 16, parents or legal guardians will also be informed. The student will also receive text notification of a positive or negative result from the online NHS system. Links to further information are available on our consent form.

What if my child tests positive?

If a pupil tests positive on a lateral flow device, they will be informed immediately and will need to be collected from the school premises as promptly as possible. They will need to self-isolate for 10 days as per Government guidelines.

What happens if the test is negative?

While a small number of pupils may need to repeat the test if the first test was invalid or void for some reason, pupils who test negative will  stay in school and resume their activities as normal. Pupils will be informed of negative test results via text/email. Where participants are under 16, parents or legal guardians will also be informed.

What if staff or students have been in close contact with someone in school who tests positive?

The staff member or student will be notified that they are a close contact by the school. They will need to go home and self-isolate for 10 days.

We will support our staff and pupils throughout, but please contact us if you have any questions. You can contact the office by emailing

What if my child falls ill? 

The testing programme at school is for people with no symptoms. If your child develops symptoms at any time (including a high temperature; a new, continuous cough; or a loss or change to their sense of smell or taste) they must immediately self-isolate, and book a test by calling 119 or visiting

Students displaying symptoms of coronavirus must not come to school.

Anyone with the following symptoms must stay at home for 10 days. Other members of the household must stay at home for 10 days:

  • a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • loss of, or change in, your normal sense of taste or smell (anosmia)

All students attending school can access a test if they display symptoms of coronavirus. They are encouraged to get tested in this scenario.

A negative result means you did not have coronavirus when the test was done.

You can stop self-isolating if you test negative, as long as:

  • everyone you live with who has coronavirus symptoms also tests negative – keep self-isolating if someone in your home tests positive, or has symptoms and has not been tested
  • you feel well – if you still feel unwell, you may have a different illness that could spread to other people, so stay at home until you’re feeling better

A positive result means you had coronavirus when the test was done and you and anyone you live with must keep self-isolating.

  • If you have symptoms, self-isolate for at least 10 days from when your symptoms started. Anyone you live with who does not have symptoms must self-isolate for 10 days.

Where a pupil tests positive, school will take advice from the local health protection team about who else may also need to self isolate for 10 days. 

Other household members of that wider group do not need to self-isolate unless the child they live with in that group subsequently develops symptoms.

Parents/carers should notify the attendance team when their child is due to return to school following receipt of a negative test or after a period of self isolation.

If anyone becomes unwell with a new, continuous cough or a high temperature whilst at school, they will be sent home and advised to follow the COVID-19: guidance for households with possible coronavirus infection guidance

What will the new school day look like?

Students will work in work in whole year group bubbles.

There will be staggered start and finish times, with staggered breaks and lunches to minimise mixing of year group bubbles.

A ‘two-week’ timetable will include three double lessons each day, minimising movement for staff and students. For more details on this please visit the School Day page of our website.

Lunch services delivered at both East and West to enable students to stay in year group bubbles.

Arriving and leaving school

Students will arrive and leave school at staggered times to ensure no mixing of year groups. 

Students in Years 8, 11, 12 and 13 are able to use any gate to access or leave the Academy however, students in Years 7, 9 and 10 should not use the Coronation Walk gate.

Students are encouraged to walk or cycle to school (avoiding public transport) where possible.

Where public transport must be used, please follow the following steps to keep yourself and others safe.

Does my child need to wear a face mask?

In line with new government health recommendations, until Easter all students should wear a face covering in school where social distancing cannot be guaranteed, including classrooms and corridors.

This does not apply in situations where wearing a face covering would impact on the ability to take part in exercise or strenuous activity, for example in PE lessons.

The Academy will be issuing exemption cards for students that fall into the appropriate categories as defined by government guidance. This includes exemption for (i) any child for whom the wearing of a face mask would cause significant distress or anxiety and/or (ii) any child with severe asthma or a similar condition whereby the wearing of a face mask would cause distress.


Please follow the link below for the latest government guidance on face coverings in schools.

Where will my child put their bike ?

East based students will continue to use the bike shed.

Students based in West will use a secure temporary bike shed created on the hardstanding outside reception.

Can I bring my child to school?

Parents dropping off students by car should use the bus bay on Burton Road, not the Wood Lane entrance. This can be accessed from Shearing Hill.

Parents/carers are asked to keep contact with others to a minimum at drop off and pick up.

If your child needs accompanying on to the school site, only one parent/carer can attend.

Is school uniform compulsory? 

Yes. Full school uniform must be worn.

Guidance states that uniform does not need to be washed any more than usual and special cleaning products do not need to be used.

Currently our uniform stockists are mainly taking online orders and are urging people to order uniform early. See our Uniform page for more details.

Is attendance compulsory? 

Yes. With full re-opening all children must now attend school.

If your child is ill and not fit to attend, you should contact the Attendance team before 8.25am on the day of the absence by emailing or giving a reason for absence.

If your child has previously been considered to be in the Clinically Extremely Vulnerable category please read the advice available from Royal College of Paediatrics and Child Health and seek further guidance from your GP if necessary.

What equipment do students need?

Students need to bring the essential equipment needed for lessons: black pens, a pencil and ruler. In addition students are required to have a scientific calculator for maths.

This is to ensure that where possible, the sharing of equipment does not take place.

Students should also attend school with full water bottle as usage of the water fountains will be restricted.

School bags are allowed, but students should try and limit the amount of equipment brought to school each day, to essentials such as lunch boxes, coats, books and stationery.

Will the house system still operate?

Yes, students will still be in houses, with house points awarded. Competitions will still run but these may be run remotely or face to face where students are in same year group bubbles.

Will there be canteen facilities?

There will be canteen facilities at both East and West. Both areas are Covid secure with a number of extra safety measures in place. Students will be asked to sanitise hands before, after and during lunch.

Due to Covid 19 the dinner money top-up machines in school have been taken out of action so all top ups must be done online and in advance through Parentmail.

For more details about menus, pricing and catering Covid 19 preparations, see

Will lockers still be in use?

Lockers will not be in use for the time being.

Students who have lockers may get their deposit fee reimbursed by Student Support.

Will there still be detentions? 

Due to social distancing requirements and the need to stay in year group bubbles, we have made some changes to our Discipline with Dignity behaviour system.

C4 detentions lasting one hour will still take place after school. The C5 sanction of a day in isolation has been replaced by a two hour SLT detention which will take place after school from 3pm – 5pm. If your child is required to attend an SLT detention you will be notified in advance and may wish to arrange transport home.

A C4-Lateness has also been introduced for any student who arrives more than 5 minutes late to a lesson. These detentions will be 30 minutes long and take place at the start of the school day. Each year group has an allocated C4-Lateness day.

For more details about our Behaviour Policy Covid 19 update visit the Policy page of our website

Will my child be able to learn a musical instrument?

Yes. In September lessons will be accessed remotely using Microsoft Teams. We aim to offer face to face lessons from the start of October, once the new H&S considerations to make the lessons COVID secure for both student and teacher are in place.

We are currently asking parents to sign up again for lessons and if you have not had this link, you can sign up here

For more details about music at Carlton le Willows click  here

Will there still be after-school clubs? 

Yes. Our extra-curricular timetable will continue, with measures taken to ensure that clubs operate in consistent small groups.

Can my child still play table tennis/use their Ping Pass? 

Yes. The table tennis centre will be open and Ping Pass sessions running. These will operate in year group bubbles with a designated day and time for different year groups. For more information on the September timetable visit the Table Tennis Centre page on our website.

Will Parents' Evenings still take place?

Yes, but due to social distancing measures, these will be delivered remotely. Parents’ Evenings for Years 7, 8, 9 and 10 will be tutor led taking place three times a year. Years 11 and 13 will have a tutor evening in the first term, with subject teacher meetings in autumn and spring term.

For dates please visit the Parents’ Evening page on our website.

How will the Academy ensure Government guidelines are adhered to?

Students will work in work in whole year group bubbles

Staggered start and finish times, with staggered breaks and lunches will minimise mixing of year group bubbles

Classrooms will be designated into ‘year group zones’ minimising the mixing of different year group bubbles

In classrooms children will all face forward

Appropriate signage on social distancing and personal hygiene will be displayed prominently across the school site and in classrooms.

In accordance with government advice on personal hygiene, all students should wash their hands when they enter and before they leave the Academy. If any student needs to use the toilet, their hands should be washed both before and after.

Additional mobile hand sanitiser stations will be provided.

These photos illustrate a few of the changes in school.

What should I do if I am in a BAME group?

Public Health England published its report into disparities in risk and outcomes of Covid 19. One of its key findings related to the impact of Covid 19 on Black, Asian and Minority groups although, as yet, there has been no Government guidance in this regard. If you are a parent/carer of a child who identifies as BAME and have concerns regarding the school’s provision please do not hesitate to contact Mr Fryer via 

How will test and trace work at school?

If you're told you've been in contact with a person who has coronavirus:

  • stay at home (self-isolate) for 10 days from the day you were last in contact with the person 
  • do not leave your home for any reason – if you need food or medicine, order it online or by phone, or ask friends and family to drop it off at your home
  • do not have visitors in your home, including friends and family – except for essential care
  • try to avoid contact with anyone you live with as much as possible
  • people you live with do not need to self-isolate if you do not have symptoms.

If you get symptoms of coronavirus (a high temperature, a new, continuous cough or a loss or change to your sense of smell or taste):

  • use the NHS 111 online coronavirus service to find out what to do and get a coronavirus test – call 111 if you cannot get help online
  • anyone you live with must self-isolate until you’ve been tested and received your result

If you test negative (you do not have coronavirus):

  • keep self-isolating for 10 days from when you were last in contact with the person who has coronavirus – as you could get symptoms after being tested
  • anyone you live with can stop self-isolating if they do not have symptoms

If you test positive (you have coronavirus):

  • self-isolate for at least 10 days from when your symptoms started – even if it means you’re self-isolating for longer than 14 days
  • anyone you live with must self-isolate for 10 days from when your symptoms started

  If you do not have any symptoms of coronavirus:

  • you can stop self-isolating after 10 days
  • you do not need to have a test