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Carlton le Willows Academy

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School information

Check here for information about Carlton le Willows Academy, such as letters to parent/carers, uniform, term dates, how to report a child absent and much more.

Covid-19 FAQs

The school day has been altered significantly in order to maintain the safest environment possible for students and staff, in line with government guidance.

* Students, parents/carers or staff members displaying symptoms of coronavirus must not enter the school.

The Academy is not open to visitors unless by prior arrangement.

What if my child falls ill? 

(Updated 14.12.2020)

Students displaying symptoms of coronavirus must not come to school.

Anyone with the following symptoms must stay at home for 10 days. Other members of the household must stay at home for 10 days:

  • a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
  • loss of, or change in, your normal sense of taste or smell (anosmia)

All students attending school can access a test if they display symptoms of coronavirus. They are encouraged to get tested in this scenario.

A negative result means you did not have coronavirus when the test was done.

You can stop self-isolating if you test negative, as long as:

  • everyone you live with who has coronavirus symptoms also tests negative – keep self-isolating if someone in your home tests positive, or has symptoms and has not been tested
  • you feel well – if you still feel unwell, you may have a different illness that could spread to other people, so stay at home until you’re feeling better

A positive result means you had coronavirus when the test was done and you and anyone you live with must keep self-isolating.

  • If you have symptoms, self-isolate for at least 10 days from when your symptoms started. Anyone you live with who does not have symptoms must self-isolate for 10 days.

Where a pupil tests positive, school will take advice from the local health protection team about who else may also need to self isolate for 10 days. 

Other household members of that wider group do not need to self-isolate unless the child they live with in that group subsequently develops symptoms.

Parents/carers should notify the attendance team when their child is due to return to school following receipt of a negative test or after a period of self isolation.

If anyone becomes unwell with a new, continuous cough or a high temperature whilst at school, they will be sent home and advised to follow the COVID-19: guidance for households with possible coronavirus infection guidance

For more information about what course of action to follow take a look at our self isolation decision tree below.

What will the new school day look like?

Students will work in work in whole year group bubbles.

There will be staggered start and finish times, with staggered breaks and lunches to minimise mixing of year group bubbles.

A ‘two-week’ timetable will include three double lessons each day, minimising movement for staff and students. For more details on this please visit the School Day page of our website.

Lunch services delivered at both East and West to enable students to stay in year group bubbles.

Arriving and leaving school

Students will arrive and leave school at staggered times to ensure no mixing of year groups. 

Students in Years 8, 11, 12 and 13 are able to use any gate to access or leave the Academy however, students in Years 7, 9 and 10 should not use the Coronation Walk gate.

On arrival at school all year groups are asked to go straight to their designated zone and remain in that zone during the school day.

Year 7   

Start at 8.40am, Finish at 2.50pm.

Year 7 will be based at East

Year 8 

Start at 8.40am, Finish at 2.50pm.

Year 8 will be based at West

Year 9

Start at 8.30am, Finish at 2.40pm.

Year 9 will be split in X and Y bands based at East and West

Year 10

Start at 8.50am, Finish at 3.00 pm.

Year 10 will be based at East

Year 11

Start at 8.50am, Finish at 3.00 pm/4.00pm.

On three days a week Year 11 will attend from 8.50am – 4.00pm. This will allow for compulsory intervention sessions designed to mitigate lost learning time.

Year 11 will be based at West

Year 12 & 13

Start at 8.30am, Finish at 2.50pm.

Year 12/13 will be based at West

Students are encouraged to walk or cycle to school (avoiding public transport) where possible.

Where public transport must be used, please follow the following steps to keep yourself and others safe.

Does my child need to wear a face mask?

All students are now required to wear a face masks when inside the school building. This includes times such as when moving between lessons, queueing for food, using toilets and visiting Student Support.

Students may remove their face masks once inside their classrooms if they wish to do so. They are not required to wear face masks when outside.

The Academy will be issuing exemption cards for students that fall into the appropriate categories as defined by government guidance. This includes exemption for (i) any child for whom the wearing of a face mask would cause significant distress or anxiety and/or (ii) any child with severe asthma or a similar condition whereby the wearing of a facemask would cause distress.

For queries, including enquiries about exemptions from wearing face coverings, please email and a member of staff will answer your query as soon as possible.


Where will my child put their bike ?

East based students will continue to use the bike shed.

Students based in West will use a secure temporary bike shed created on the hardstanding outside reception.

Can I bring my child to school?

Parents dropping off students by car should use the bus bay on Burton Road, not the Wood Lane entrance. This can be accessed from Shearing Hill.

Parents/carers are asked to keep contact with others to a minimum at drop off and pick up.

If your child needs accompanying on to the school site, only one parent/carer can attend.

Is school uniform compulsory? 

Yes. Full school uniform must be worn.

Guidance states that uniform does not need to be washed any more than usual and special cleaning products do not need to be used.

Currently our uniform stockists are mainly taking online orders and are urging people to order uniform early. See our Uniform page for more details.

Is attendance compulsory? 

Yes. With full re-opening all children must now attend school.

If your child is ill and not fit to attend, you should contact the Attendance team before 8.25am on the day of the absence by emailing or giving a reason for absence.

If your child has previously been considered to be in the Clinically Extremely Vulnerable category please read the advice available from Royal College of Paediatrics and Child Health and seek further guidance from your GP if necessary.

What equipment do students need?

Students need to bring the essential equipment needed for lessons: black pens, a pencil and ruler. In addition students are required to have a scientific calculator for maths.

This is to ensure that where possible, the sharing of equipment does not take place.

Students should also attend school with full water bottle as usage of the water fountains will be restricted.

School bags are allowed, but students should try and limit the amount of equipment brought to school each day, to essentials such as lunch boxes, coats, books and stationery.

What is the Academy's position on face coverings?

The school is following Government guidance which says face masks should be worn by adults and pupils when moving around the premises, outside of classrooms, such as in corridors and communal areas. 

When using face masks, students should ensure they wash their hands after removing them. Once removed, disposable face masks should be placed in covered bins and reusable masks placed in a plastic bag to be taken home.

Will my child be in the same tutor group?

No. Carlton le Willows operates a vertical tutoring system, including students from Years 7-11 so our usual tutor groups have been suspended for this year. Form groups will now be made up of students from the same year group. Your child will find out who their lead tutor is at the start of the year.

Will the house system still operate?

Yes, students will still be in houses, with house points awarded. Competitions will still run but these may be run remotely or face to face where students are in same year group bubbles.

Will there be canteen facilities?

There will be canteen facilities at both East and West. Both areas are Covid secure with a number of extra safety measures in place. Students will be asked to sanitise hands before, after and during lunch.

Due to Covid 19 the dinner money top-up machines in school have been taken out of action so all top ups must be done online and in advance through Parentmail.

For more details about menus, pricing and catering Covid 19 preparations, see

Will lockers still be in use?

Lockers will not be in use for the time being.

Students who have lockers may get their deposit fee reimbursed by Student Support.

Will there still be detentions? 

Due to social distancing requirements and the need to stay in year group bubbles, we have made some changes to our Discipline with Dignity behaviour system.

C4 detentions lasting one hour will still take place after school. The C5 sanction of a day in isolation has been replaced by a two hour SLT detention which will take place after school from 3pm – 5pm. If your child is required to attend an SLT detention you will be notified in advance and may wish to arrange transport home.

A C4-Lateness has also been introduced for any student who arrives more than 5 minutes late to a lesson. These detentions will be 30 minutes long and take place at the start of the school day. Each year group has an allocated C4-Lateness day.

For more details about our Behaviour Policy Covid 19 update visit the Policy page of our website

Will my child be able to learn a musical instrument?

Yes. In September lessons will be accessed remotely using Microsoft Teams. We aim to offer face to face lessons from the start of October, once the new H&S considerations to make the lessons COVID secure for both student and teacher are in place.

We are currently asking parents to sign up again for lessons and if you have not had this link, you can sign up here

In September all Yr 7 students will get a letter inviting them to a taster lesson to either start a new instrument, or continue lessons from year 6.

For more details about music at Carlton le Willows click  here

Will there still be after-school clubs? 

Yes. Our extra-curricular timetable will continue, with measures taken to ensure that clubs operate in consistent small groups.

Can my child still play table tennis/use their Ping Pass? 

Yes. The table tennis centre will be open and Ping Pass sessions running. These will operate in year group bubbles with a designated day and time for different year groups. For more information on the September timetable visit the Table Tennis Centre page on our website.

Will Parents' Evenings still take place?

Yes, but due to social distancing measures, these will be delivered remotely. Parents’ Evenings for Years 7, 8, 9 and 10 will be tutor led taking place three times a year. Years 11 and 13 will have a tutor evening in the first term, with subject teacher meetings in autumn and spring term.

For dates please visit the Parents’ Evening page on our website.

How will school make up for lost learning time due to school closure?

Students in Years 7-9 will still follow a broad and balanced curriculum.

Where necessary, Year 7 may have extra Maths and English lessons to address any gaps in their essential knowledge.

Students in Year 11, due to sit GCSEs in summer, will attend targeted intervention sessions. Three of these sessions will be compulsory and help address lost learning time.

How will the Academy ensure Government guidelines are adhered to?

Students will work in work in whole year group bubbles

Staggered start and finish times, with staggered breaks and lunches will minimise mixing of year group bubbles

Classrooms will be designated into ‘year group zones’ minimising the mixing of different year group bubbles

In classrooms children will all face forward

Appropriate signage on social distancing and personal hygiene will be displayed prominently across the school site and in classrooms.

In accordance with government advice on personal hygiene, all students should wash their hands when they enter and before they leave the Academy. If any student needs to use the toilet, their hands should be washed both before and after.

Additional mobile hand sanitiser stations will be provided.

These photos illustrate a few of the changes in school.

What should I do if I am in a BAME group?

Public Health England published its report into disparities in risk and outcomes of Covid 19. One of its key findings related to the impact of Covid 19 on Black, Asian and Minority groups although, as yet, there has been no Government guidance in this regard. If you are a parent/carer of a child who identifies as BAME and have concerns regarding the school’s provision please do not hesitate to contact Mr Fryer via 

How will test and trace work at school?

If you're told you've been in contact with a person who has coronavirus:

  • stay at home (self-isolate) for 10 days from the day you were last in contact with the person 
  • do not leave your home for any reason – if you need food or medicine, order it online or by phone, or ask friends and family to drop it off at your home
  • do not have visitors in your home, including friends and family – except for essential care
  • try to avoid contact with anyone you live with as much as possible
  • people you live with do not need to self-isolate if you do not have symptoms.

If you get symptoms of coronavirus (a high temperature, a new, continuous cough or a loss or change to your sense of smell or taste):

  • use the NHS 111 online coronavirus service to find out what to do and get a coronavirus test – call 111 if you cannot get help online
  • anyone you live with must self-isolate until you’ve been tested and received your result

If you test negative (you do not have coronavirus):

  • keep self-isolating for 10 days from when you were last in contact with the person who has coronavirus – as you could get symptoms after being tested
  • anyone you live with can stop self-isolating if they do not have symptoms

If you test positive (you have coronavirus):

  • self-isolate for at least 10 days from when your symptoms started – even if it means you’re self-isolating for longer than 14 days
  • anyone you live with must self-isolate for 10 days from when your symptoms started

  If you do not have any symptoms of coronavirus:

  • you can stop self-isolating after 10 days
  • you do not need to have a test